Event Coordinating

 

At Ehrlich Toyota and Scion and Ehrlich Toyota East, I planned several events. Some that they participated in and/or sponsored, and many others that they hosted at the dealerships. I worked closely with the event representives to coordinate the event. I had to fill out the paperwork for the sponsorship to be properly submited to Toyota Corporate, coordinate when and where the vehicles where going to be set up along with where my staff was going to be and when. Ehrlich Toyota was big on always having a fun game to do at these events. I would work with the GM to come up with the display, and the games that were going to be played as well. On average I coordinated 15-20 events each year. I would also make sure the display was properly put together, and set up in time for each event and made sure my staff was where they needed to be during the event.

 

There are other events, such as the 6th Grade Perfect Attendence Bike Giveaway, that I planned start to finish, and held the final event at the dealership with an attendance of 200 6th Graders and their families. I worked closely with each of the principles from the schools to create a seemless event. I came up with fliers for the teachers to hand out to the students, and worked closely with a local bike shop to ensure the bikes were there on time, and ready to go for each student. I would check in on the students and teachers bi-monthly throughout the school year to ensure that they were properly informaed about the rules of the event, and when the giveaway was going to be.

 

Please take some time to look over these pictures of some of the events that I have coordinated. Event Planning is a huge part of what I do and LOVE. From the brain storming with the team, setting up vendors, organazing, and exacuting. But most would think that it would end there. It doesn't, you then have to market that event so your audience can observe the out come. Posting on facebook, taging people in the photos, posting on all other social media avenues and making sure you thank all those that helped and attended to make it successful.